Job Descriptions
Job Descriptions and Criteria Officer Positions As Approved by the Board of Directors February 26, 2008
President
The President is the chief executive officer of the foundation and does the following:
assures that the Bylaws are followed and that the decisions of the Board are carried out
strives for participation and consensus among Members and Directors
sets the agenda and chairs meetings of Members, Board of Directors, and Executive Committee
monitors foundation expenses
appoints chairs and members of all committees (except Executive Committee)
signs documents as necessary to divest or invest in funds
attends and participates in meetings of finance and investment committee
reviews financial statements with accountant after completion of annual audit
contacts proposer prior to a meeting when there are problems with grant request materials when necessary
strives to educate members and directors on operation of foundation
The President works closely with the Administrator in many aspects of the functioning of the foundation:
to determine convenient dates for meetings
to advise and consult on competitive rates for hotel rooms, meeting room, meals and other expenditures
to facilitate the work of each chair and committee
to finalize an annual budget
to finalize minutes of meetings of Members and Board of Directors
to assure that required funds are paid out by the end of the year
The following are required qualifications for an applicant to be considered as President:
Experience
Minimum of 15 years as a Member of the MBTF
Minimum of 6 years as a Director of the MBTF
At least one year as an Officer of the MBTF
At least one year as Chair of a committee
Skill Sets
Ability to lead extensive meetings with varying points-of-view in a firm, fair and objective manner
Ability to work well with administrator, committee chairs, Directors and Members
Ample amount of time to dedicate to the post
Strong written and verbal skills
Vice President
The Vice President shall, at the request of the President or in case of the absence or disability of the President, perform all the duties and have all the power and authority of the President. In addition, he/she shall have such other duties, power, and authority as may be provided by the Board of Directors. The Vice President shall be a member of the Executive Committee.
The following are required qualifications for an applicant to be considered as Vice President:
Experience
Minimum of 7 years as a Member of the MBTF
Minimum of 3 years as a Director of the MBTF
At least one year as an Officer of the MBTF
At least two years as a member of a committee
Skill Sets
Willing and able to “shadow” President and accompany on all meetings and duties
Ability to work well with administrator, committee chairs, Directors and Members
Ample amount of time to dedicate to the post
Strong written and verbal skills
Ability to chair meetings
Treasurer
The Treasurer of the foundation does the following:
in collaboration with the Investment Advisors, oversees the performance of MBTF’s investments and Investment Managers on behalf of the Finance and Investment Committee and the Directors
responds to concerns and questions of Finance and Investment Committee members, and the President
recommends ways to improve performance
chairs the Finance and Investment Committee
reports on the financial condition of the Foundation at meetings of the Board of Directors and Members
signs documents as necessary to divest or invest in funds
suggests ways to the Board to educate and involve the foundation membership
serves on the Executive Committee
The following are required qualifications for an applicant to be considered as Treasurer:
Experience
Minimum of 15 years as a Member of the MBTF
Minimum of 6 years as a Director of the MBTF
At least one year as an Officer of the MBTF
At least one year as the Chair of a committee
At least three years on the Finance and Investment committee
Skill Sets
Should have a proficiency in and practical knowledge of business and finance or non- profit community experience
Should have a base knowledge of financial markets, investments, capital markets, fixed income, etc.
Ability to manage financial advisors and direct them on MBTF’s objectives
Ability to work well with administrator, committee chairs, Directors and Members
Strong written and verbal skills to deliver financial reports to the membership and the board
Secretary
The Secretary shall keep minutes of the meetings of the Members and of the Board of Directors; attend such other meetings as he or she may be requested and shall attend to the giving of all notices. He or she shall have charge of the corporate seal. The Secretary shall be a member of the Executive Committee.
The following are required qualifications for an applicant to be considered as Secretary:
Experience
Minimum of 3 years as a Member of the MBTF
Skill Sets
Computer literate and able to record all elements of bi-annual meetings accurately and produce Minutes of those meetings in a timely manner
Ability to work well with administrator, officers, directors and members
Ample amount of time to dedicate to the post
Should have strong written and verbal skills
Nominating Committee’s Role in Selecting Officers
It will be the role of the nominating committee to welcome all applications for all officer posts and make recommendations to the Board of Directors on who should fill those offices. In processing all applications, the committee shall be charged with:
Confirming that all required qualifications have been met by the candidate
Considering the following criteria in addition to the above:
Attendance
Committee participation
Generation
Age group
Once the committee has evaluated the candidates based on the aforementioned criteria and process, the Chair of the committee shall share recommendations with the President for action to be taken during the next annual meeting of the Board of Directors. The Board shall then vote on the slate recommended by the nominating committee.
Chair Positions
See Draft of What to Expect if You Take on These Chair Positions